Tax season is almost fully behind us (although still working on late-filers) and we are gearing up for summer holidays with a much needed rest from tax season. This is also the time when CRA starts to send their audit letters.
If you receive a letter from CRA requesting information, remember we do not receive these unless you send them to us. You generally have 30 days to respond, otherwise, they will deny the credit or deduction in question. If you need our assistance in responding, please let us know asap.
Our office hours continue to be Monday to Friday 9am—4pm. Although we always suggest calling in advance, just in case we have decided to take advantage of the summer by closing early or taking an extended long weekend.
Have a question? Email it to us. Or check out our blogs, checklists, social media and more.
I need my NOA. What is that? Where do I get it?
NOA = Notice of Assessment
When you file your personal, corporate or GST returns, CRA sends you a Notice of Assessment by mail (or email if you have signed up). This should be compared to your actual filing to ensure they match.
The NOA is also often requested by your bank or mortgage broker when applying for financing or mortgages so you should always keep this handy. And you will also need multiple years so don’t throw them away.
CRA also provides a number of mobile phone apps that you can use to assist with your personal and corporate tax obligations.
CRA BizApp – An app for small businesses owners to view and pay outstanding balances, view account transactions, view expected GST returns, and view the status of filed GST and corporate income tax returns.
CRA Business Tax Reminders – An app for businesses which sends pop-up notifications and/or calendar reminders for Individual and business due dates for instalments (individual, corporate and GST), returns, and remittances (payroll and GST).
MyBenefits CRA – An app for individuals which provides a quick view of an individual’s benefit and credit payment details and eligibility information.
MyCRA – An app for individuals which provides access to key tax information such as NOAs, tax return status, benefits and credits, and RRSP and TFSA contribution room. It also allows individuals to request a proof of income, manage online mail, update contact information, and update direct deposit information.
DIGITAL CURRENCY: Basics & Tax Implications
What is Digital Currency (DC)? DC is essentially electronic money. It’s not available as bills or coins. Cryptocurrency is a type of DC created using computer algorithms with the most popular being Bitcoin.
No single organization, such as a central bank, creates DC. DC is based on a decentralized, peer-to-peer network. The peers in this network are the people that take part in DC transactions, and their computers make up the network.
DC can be used to buy goods and services, whether in store or online. DC may also be bought and sold on open exchanges (similar to a stock market).
DC is often created through a complex process known as Mining and then monitored by a global network of computers. About 3,600 new Bitcoins are created each day, with about 16.5 million now in circulation. Like all currencies, its value is determined by how much people are willing to buy and sell it for.
TAX – BUYING AND SELLING DIGITAL CURRENCY
Gains or losses from selling or buying DCs must be reported on one’s tax return. These may be on account of capital (taxed at half rates) or ordinary income (full rate) depending on the context. It is not clear whether purchases and sales of Bitcoins and other DC are subject to GST.
There are no special tax rules directed specifically towards DC. Like any property, where DC is acquired with the primary intention of selling it for a profit, any gains would be on an account of income, rather than capital. Where property is acquired for some other purpose, such as generating ongoing income (like a rental property), the gain or loss on disposition is likely on account of capital.
When evaluating a taxpayer’s intention, CRA will generally consider factors such as: frequency of transactions; period of ownership; knowledge of industry; time spent on the activities; financing; and the nature and quantity of the property held.
It is also important to note that some DC do not produce income (generating neither dividends like a share, nor interest like a loan). With no plausible purpose other than resale, it becomes easier for CRA to take the position that the DC must have been purchased with the intention of selling it at a profit and therefore any gain or loss on disposition is on account of income. This may override the other factors noted above.
That said, CRA has administratively allowed gains on certain commodity investments to be on account of capital, even though they typically appear to be on account of income based on the factors above. One condition of this policy is that all such transactions are treated the same. In other words, one could not simply classify it to be on account of capital in gain years, and then income in loss years. It is uncertain whether CRA would adopt the same policy for sales of DC.
TAX – BUYING AND SELLING GOODS USING DIGITAL CURRENCY
Similar to sales using traditional currency, DC received in exchange for goods or services must be included in the seller’s income for tax purposes. GST would also apply on the Fair Market Value (FMV) of goods or services bought or sold for DC (subject to the same rules as traditional currency). It is not clear whether the DC itself would be subject to GST, meaning that the person using DC to pay for the goods or services would be required to collect GST on the value of the DC.
CRA considers DC to be a commodity rather than a currency and, therefore, transactions involving DC are considered Barter Transactions. This means that the sale price to be recorded in income would be determined as the FMV of the goods or services provided. If that FMV is less readily available than the FMV of the DC, the value of the DC would be used to determine the sale price.
Also, being a commodity means that these assets are not eligible to be directly held in tax preferred registered accounts (i.e. RRSPs, TFSAs, RRIFs, etc.).
GOVERNMENT ACCESS TO RECORDS
The IRS has been successful in issuing an Order compelling one of the world’s largest Bitcoin virtual currency exchanges, Coinbase, to disclose certain transaction and user information for the 2013-2015 period. It is very possible that the CRA may obtain such types of information as well.
Action Item: Consider the tax implications (income tax and GST) when investing or conducting business using digital currency.
Can I Pay Them a Salary?
For a small business, whether operated as a Corporation, Proprietorship or Partnership, it is quite possible that relatives of the owners or partners may be engaged as employees. Due to the closer familial relationship between employer and employee, CRA pays particular attention to ensure that the salary is truly an eligible deduction to the business.
According to CRA, salaries to children and spouses are deductible as long as all of these conditions are met:
- the salary is actually paid;
- the work the family member does is necessary for earning business or professional income;
- the salary is reasonable when considering the family member’s age and the amount one would pay someone else.
CRA also states that T4s are required for all employees, including family members, and subject to payroll deductions, as appropriate. Payment in the form of room and board is not accepted by CRA.
CRA Suggests that the average salary for an arm’s length person providing similar services under similar conditions would provide guidance as to reasonableness.
Action Item: Consider whether family members can perform services for one’s business, and what level of income is reasonable.
CORPORATE PASSIVE INVESTMENT INCOME:
A new passive investment tax regime for Canadian Controlled Private Corporations (CCPCs) is proposed to apply to taxation years commencing after 2018. Passive income may include interest, rental, royalties, dividends from portfolio investments and taxable capital gains.
Two significant changes are proposed. First, a limit to the small business deduction for CCPCs generating significant income from passive assets, and second, a new regime to stream the recovery of refundable tax to the payment of specific types of dividends (eligible versus non-eligible).
ACCESS TO THE SMALL BUSINESS DEDUCTION (SBD)
The first prong of the proposals will reduce access to the SBD for CCPCs having more than $50,000 of passive income. CCPCs with passive income in excess of the threshold will incrementally lose access to their SBD, until $150,000 of passive income is reached, at which point the entire SBD will be lost. The prior year’s passive income will determine the current year’s SBD limit.
For purposes of these new rules, capital gains on certain types of property will be excluded from being considered passive income. These are as follows:
- Capital gains realized on the disposition of property used principally in an active business carried on in Canada. The active business could be carried on by the owner of the asset, or by a related party. Examples include gains on the sale of the goodwill of an active business, and gains on the real estate from which the active business operates.
- Capital gains realized on shares of another CCPC all or substantially all of whose assets are used in an active business carried on in Canada, provided the seller has a significant interest (generally over 10%) in that corporation.
- Similarly, capital gains realized on an interest in a partnership all or substantially all of whose assets are used in an active business carried on in Canada will generally be excluded where the seller has a significant interest (generally over 10%) in the partnership.
Capital losses realized in a different taxation year that are applied to offset capital gains realized in the current year will not reduce passive income for these new rules.
Consistent with the existing SBD rules, the sum of passive income of all associated corporations will determine the reduced business limit available to the associated group.
The total advantage or disadvantage of earning passive investment income in a corporation, after considering personal and corporate tax costs, will depend on a number of factors such as the individual’s marginal tax rate, rate of return on the investment and the province or territory of residence.
RECOVERING REFUNDABLE TAXES
Passive income is subject to a high corporate tax rate. However, a portion of these taxes are refunded when the CCPC pays taxable dividends.
The second prong of the passive income proposals will add a new restriction. Recovering refundable taxes will generally require the CCPC to pay out non-eligible dividends. These carry a higher personal tax cost than eligible dividends. The exception will be where refundable taxes arise from the CCPC’s receipt of eligible dividends. Dividends received from most Canadian public corporations are eligible. This portion of the refundable tax can then be recovered when the CCPC pays out eligible dividends.
REASONABLE AUTOMOBILE ALLOWANCES:
A travel allowance paid to an employee for the use of their personal vehicle for business purposes will be non-taxable if it is reasonable.
Where such reasonable allowances are paid, an Input Tax Credit (ITC) may be claimed by the employer. The ITC is computed as the imputed GST in the allowance, without adjustment for the fact that some costs likely did not attract GST. In non-harmonized provinces/territories (such as Alberta and B.C.), the ITC would be 5/105 of the allowance.
In a November 10, 2017 Tax Court of Canada case, CRA denied ITCs of $4,935 related to motor vehicle allowances paid to employees that were also shareholders. CRA argued that the allowances were not reasonable.
The allowances were based on the maximum per kilometre rates that the employer could deduct. The accounting for the allowances was complicated by the use of fuel cards provided and paid by the customer of the taxpayer. However, a detailed review of the accounting records demonstrated that:
- detailed logbooks of business and personal driving had been maintained;
- allowances were paid for business kilometres only, with careful tracking of personal use;
- fuel paid by the corporate customer had been charged back to the taxpayer; and
- the allowances paid to the shareholder-employee were effectively reduced by the customer’s fuel payments.
Although the accounting for the allowances was quite complicated, the Court concluded that it complied with the law and ensured the employees received reasonable allowances limited to business driving. The ITCs were, therefore, properly claimed.
Reporting Obligations for Subcontractors
A July 17, 2017 Technical Interpretation examined the conditions which would require the filing of a T5018, Statement of Contract Payments.
Where a person or partnership primarily derives their business income from construction activities for a reporting period, a T5018 should be filed for any subcontractor payment or credit made relating to goods or services received in the course of construction activities. The reporting period may be a calendar or fiscal year but cannot be changed once selected (unless authorized by CRA).
The term construction activities is broadly defined. It includes, for example, the erection, excavation, installation, alteration, modification, repair, improvement, demolition, destruction, dismantling or removal of all or any part of a building, structure, surface or sub-surface construction, or any similar property. Such activities are considered to be those normally associated with the on-site fabrication and erection of buildings, roads, bridges, parking lots, driveways, etc. which are intended to be permanently affixed to the land on which they are built.
It is a question of fact as to whether a particular activity is a construction activity, and whether the business income for the reporting period is derived primarily from such activity. If a T5018 is not required, consideration should be given to the requirement of a T4A.
CRA has also noted that there are businesses that have a significant amount of construction done for them or by them, but the activity is not their principal business. For example, a natural gas company may do a large amount of construction to install pipelines, however, its principal business is gas transmission, not constructing pipelines. It would not be required to file T5018s.
Penalties are levied on the payer when T5018s are not timely filed. Penalties range from $100 to $7,500, depending on the number of T5018s and the number of days they are late.
Action Item: If you are in the construction industry, ensure you are filing T5018s appropriately.
Risks of Tax Non-Compliance
Commencing January 1, 2016, the U.S. State Department was able to deny or revoke passports to U.S. citizens having a seriously delinquent tax debt or no Social Security Number associated with their passport. A seriously delinquent tax debt is one where the taxpayer owed more than $51,000, after January 1, 2018 (indexed going forward), in tax, interest and penalties.
An Alert on the IRS website recently noted that commencing January 2018 the IRS will begin certifying tax debts to the State Department. After receiving certification from the IRS, the State Department will not generally issue a passport.
In addition to passport denial and revocation, several states impose non-monetary non-criminal sanctions for certain taxpayers who are sufficiently delinquent on their taxes. For example, New York, California, Louisiana and Massachusetts may revoke driving privileges.
- CRA has required PayPal to disclose sales and other transaction records for Business Account Holders from January 1, 2014 to November 10, 2017. It is expected CRA will review records for unreported sales.
- Employers can now provide a tax-free party or social event to employees where the cost per person is $150 or less (the limit was previously $100).
- Although such cases are rarely successful, two taxpayers were awarded nearly $1.7 million in relation to CRA’s malicious prosecution.